WhatsApp Reminder Message: 40 Templates and How to Send Them

For yourself or for someone else

A reminder on WhatsApp splits into two very different jobs. One is a nudge to your future self — "don't forget this invoice sitting in the chat". The other is a message you actually send to a human — "a polite nudge about the payment". People mix the two up, land on the wrong tool, and then wonder why nothing works.

Here is the quick map before anything else.

• Reminder to yourself about a chat. Use WhatsApp's built-in Remind me on a single message, or on iPhone send it to Apple Reminders via Shortcuts, or on Android share it into Google Keep or Google Tasks.
• Reminder to someone else. You write (or copy) a short message. The 40 templates below cover almost every common case — payments, meetings, replies, deadlines.
• Both at once. Aivi is a separate app alongside WhatsApp. It drafts the message for you in your tone and the recipient's language, and keeps a list of who's still waiting for your reply.

What happened to WhatsApp's Remind me feature

Remind me is a built-in WhatsApp feature that sets a private reminder on a specific message. Long-press the message → More… → Remind me → pick 2 hours, 8 hours, 24 hours or a custom time. A small bell appears next to the message, and WhatsApp sends you a notification at the chosen moment with the message text and the chat name.

The important part: the bell is yours alone. The sender doesn't see it, and in a group chat nobody knows you've bookmarked their message. It's a note to your future self, not a signal to anyone else.

On iPhone, Remind me has been rolling out since late 2025 and is in the general release of WhatsApp for iOS. On Android it was tested in the WhatsApp beta in 2025, and may not be on your Android phone yet — update WhatsApp and keep an eye out.

To cancel, long-press the message with the bell → More… → Cancel reminder. The notification goes away and no one else was ever told anything.

How to politely remind someone on WhatsApp: 5 rules

A good reminder sounds like a human remembering a human. Pushy reminders don't speed anything up; vague ones get skipped. Five rules cover almost every case.

• Give context in one line. Invoice number, meeting date, the promise they made ("you said Thursday"). One sentence, not a wall of history.
• Be specific about the ask. One action, one deadline. "Can you confirm by Friday?" beats "Can we move this forward?".
• Keep the tone warm, not pushy. Assume good faith. People get busy — your message is a hand on the shoulder, not a shove.
• Match the recipient's language and formality level. A supplier in Spain and a friend from college get very different drafts, even for the same reminder.
• Pick the right moment. Not late evening, not weekends unless urgent. Working hours on a Tuesday or Wednesday is the sweet spot.

40 WhatsApp reminder message templates

Four everyday situations, ten templates each. Swap in a name, date or number and send. Tone ranges from friendly nudge to final notice — pick the one that fits where the conversation actually is.

Payment and invoice reminders

1. Hi [Name] — small nudge on invoice #[123]. Still fine for this week? Thanks.
2. Hi [Name], just checking in on invoice #[123] from [date]. Could you confirm when it will be settled?
3. Hey [Name], invoice #[123] was due last Friday. No rush today — can you drop a line about when we can expect it?
4. Hi [Name], invoice #[123] is now [X] days overdue. Please let me know the status by end of day so we can keep things moving.
5. Hey — remember Saturday's dinner? Your share is [amount]. Easiest for you to send today or tomorrow?
6. Hi [Name], a quick reminder that the [50%] deposit is due before we start on [date]. Want me to resend the details?
7. Hey [Name], your [service] renewed on [date] for [amount]. Flagging in case you missed the receipt.
8. Hi [Name] — the invoice for [project] went out on [date]. Could you confirm it's with your finance team?
9. Hi [Name], per our terms, invoices more than [X] days overdue carry a [X%] late fee. Would it help if we split the amount into two payments?
10. Hi [Name], final reminder on invoice #[123], outstanding since [date]. If I don't hear back by [date], I'll need to escalate. Please reach out.

Meeting and appointment reminders

1. Hey [Name], quick reminder we're meeting at [3 PM] today. See you then.
2. Hi [Name], just a note that our call is tomorrow at [10 AM]. Still works for you?
3. Hi [Name], looking forward to our meeting on [Thursday]. Anything you'd like me to prep?
4. Hi [Name], our [Tuesday] meeting is coming up. If something's shifted in your week, happy to find another time.
5. Hey [Name], confirming [11:30 AM] on [Friday]? Let me know if we need to shift.
6. Hi [Name], a reminder that our review is [Thursday 2 PM]. Could you bring the [spec/report] with you?
7. Hey — reminder we're at [address] at [time] tomorrow. Door code is [X] if you arrive early.
8. Hey [Name], see you at [venue] at [time]. Dress is [smart casual] in case it helps.
9. Hi [Name], free cancellation for [service] ends tomorrow. Let me know if anything's changed on your side.
10. Hi [Name], I didn't see you on our call today — hope everything's fine. Want to pick another time?

Reply reminders (gentle follow-up)

1. Hey [Name], gentle nudge on my message from [Monday] — no rush, just making sure it didn't get buried.
2. Hi [Name], circling back on my question about [topic]. Any thoughts when you have a minute?
3. Hey [Name] — the offer on [item] is still open on my side. Let me know if it still works for you.
4. Hi [Name], I need to lock [thing] in by [date]. Could you share your decision when you can?
5. Hey [Name], still waiting on [doc/file] whenever you get a chance. Thanks.
6. Hi [Name], bumping this up in case it got lost in your messages.
7. Hey [Name], where did we land on [thing]? Happy to take the next step on my side.
8. Hey [Name], my message from Monday is starting to feel lonely — any thoughts?
9. Hi [Name], one quick question: [X]? That's the only thing I need from you to move forward.
10. Hi [Name], I'll close [thread/thing] on my side by [date] if I don't hear back — just so you know.

Deadline and task reminders

1. Hey [Name], [X] days to go on [task]. Shout if you need anything from me.
2. Hi [Name], halfway to the [date] deadline — how's it tracking on your side?
3. Hey [Name], anything blocking you on [task]? Happy to unstick if so.
4. Hi [Name], just confirming — are we good on [task] for [date]?
5. Hi [Name], do you need more time on [task]? Easier for me to know early.
6. Hey [Name], as a reminder, you have [task] from [date]. Let me know when it's ready for the next step.
7. Hi [Name], the review window for [thing] closes [date]. Can you take a look when you can?
8. Hey [Name], [task] is due in [X hours]. Anything on my side to help you cross the line?
9. Hi [Name], [task] was due [yesterday]. Can we chat about where you're at?
10. Hi [Name], [task] is now [X days] past the agreed date. I need an update today so we can plan next steps.

How Aivi writes reminder messages for you

Templates work until they don't. The invoice is in euros, the recipient speaks Spanish, you've already written three nudges this month and the fourth has to land softly. That's where Aivi comes in. Aivi is a separate app for iPhone and Android that works on top of your WhatsApp and Telegram — not a bot inside a chat.

Aivi is not a contact, is not added to groups, and never writes anything into your chats. It drafts a reminder for you in your tone — you read, you edit, you send. Just ask: "remind Jose about the grapes" or "write a polite nudge to Anna about the invoice".

For events you created in Aivi, you can also choose to be reminded by a phone call — Aivi will call you a few minutes before, with the event read out loud. You pick the time ("how many minutes before should I call?") and can set quick replies for "I'll be late / Snooze / Done". It landed in the latest Aivi release in October 2026.

Here's what a reminder draft looks like inside a real chat with a Spanish-speaking contractor.

A fair question: isn't this just a WhatsApp reminder bot? No. There's no public catalogue of bots in WhatsApp (unlike Telegram), and since January 2026, the WhatsApp Business Platform doesn't allow general-purpose AI chatbots. Aivi isn't a bot in WhatsApp — it's a separate app alongside your chats on your side.

Remind me vs Shortcuts vs Aivi: side-by-side

Three tools, three different jobs. The grid below answers the first question most people have: can this thing do what I need?

How to use Aivi for reminder messages

Three steps, no magic. The whole point is that you don't have to copy anything by hand.

1. Download Aivi App Store or Google Play. Aivi is a separate app for iPhone and Android that works on top of your WhatsApp and Telegram.
2. Link WhatsApp through its Linked Devices feature You link WhatsApp yourself through its official Linked Devices feature — the same one WhatsApp Web uses. You start linking in the Aivi app and finish it yourself in WhatsApp on your phone. Aivi never asks for your WhatsApp password or SMS code.
3. Open the chat and ask Aivi to draft a reminder In the Aivi app, open the chat and ask: "remind Jose about Monday's invoice" or "polite nudge to Anna about the contract". Edit, send. Aivi never sends anything without you — it only drafts.

Want a deeper walk-through of reminders you set for yourself inside WhatsApp (bells, Shortcuts, Google Keep) — see our how to set a reminder on WhatsApp guide.

Privacy and what Aivi doesn't do

A reminder tool that reads your chats is a serious thing. The short list below is what Aivi does and doesn't do, in plain words.

• Aivi never asks for your WhatsApp password or SMS code.
• Your messenger passwords never reach our servers.
• We keep no archive of your messages — your chats stay on your phone.
• Aivi never sends anything without you — it only drafts.
• Unlink anytime: in WhatsApp under Linked Devices, in Telegram under Devices.